Bridge VMS Product Updates - November 10, 2026

BridgeVMS Release Update 🎆

Bonfire Night may be behind us, but we saved a few fireworks for this release.  There’s a long-requested way to manage candidates who’ve moved on, smarter job searching, and sharper invoices.  We’ve also put out a good handful of fixes before they could catch light.

💬 What’s new?

• Deactivate and reactivate candidates: Big one first.  You can now deactivate a candidate who’s no longer working with you, without deleting their record, and bring them back later with nothing lost.  Right-click a candidate on the Candidates list and choose Deactivate.

1. 1. Deactivated candidates can’t log in.  They’re left out of matching, job distribution and shift offers, and they stop receiving candidate notifications such as compliance expiry reminders.
   2. Any submissions in progress are withdrawn automatically.  Candidates with active or future-dated placements can’t be deactivated until those placements have ended, so nothing is cut off mid-assignment.
   3. Placements, timesheets, expenses, compliance documents and invoices stay intact and keep appearing in reporting.  Timesheets already awaiting approval can still be approved and invoiced as normal.
   4. A new Active / Inactive / All filter on the Candidates list, plus an Inactive marker on placements and submissions, keeps it clear who’s who.
   5. MSP users can manage all candidates, agency users their own candidates, and client users their bank and internal pool candidates.  That makes this ideal for clients running their own programme without an MSP.

• Expenses and priceworks on existing jobs: Switched on expenses or priceworks for a category after its jobs were created?  Those open jobs now pick up the expenses or priceworks section, so you can add types and carry them through to placements with a rate change.  No more recreating jobs just to add an expense.

• Smarter job searching: The Jobs filter now lets you select several work locations at once, and it keeps your search text while you pick.  There’s also a new Region filter (State on US sites), so you can see every job in an area without ticking each site one by one.
• Billing address titles on PDF invoices: Client and agency PDF invoices now show the billing address title between the employer name and the address.  Finance teams can see exactly who an invoice is for without having to ask.
• More complete client invoice files: Every column you’ve added to the invoice file in employer settings now appears in the client invoice file, even when there’s no data for it that period.  “Pricework client charge per unit” now comes through too.
• Meeting links in notifications: A new placeholder adds the meeting link from a confirmed interview (Teams, Zoom and so on) straight into your notification templates, so nobody has to go hunting for it.
• Simpler job template data loader: The “Rate differential” and “Candidate can amend hours” columns have been replaced by a single “Pay type selection mode” column that matches the setting on the job template.
• Tidier employment type naming: On UK sites, “CIS - Sole Trader” is now simply “CIS”.

🐞 Fixes & Optimisations:

Our development team has been on bonfire duty, clearing out the things that were smouldering away.  Highlights:

• Job approval emails - The link in job approval emails could approve a job straight away, without the approver seeing it.  It now opens the job record, so approvers can review the request before approving or rejecting it.  Approval emails can also include much more context, with new placeholders for job title, number of positions, requester, hiring manager, business unit, cost centre, location, dates, rate and estimated total cost, so approvers know what they’re signing off before they click.

• Overtime thresholds - In some cases overtime kicked in slightly before the weekly threshold set in the overtime strategy.  It now starts exactly where it should.

• Bank holiday rates on placements - Adding an overtime strategy to a placement could make its bank holiday rates disappear.  They now stay put.

• Saving new jobs - Very long-running dashboard searches could stop new jobs being saved.  Sorted.

• Agency job notifications - Some agency users weren’t being notified when a job was auto-outsourced to them.  They are now.

• Compliance validation - Revalidating one document no longer makes a candidate’s other documents vanish from the revalidation list.  The revalidation report also shows the correct agency and client again.

• Post-confirmation compliance - Where placements are created automatically after validation, any documents needed after confirmation can now be validated.  Until they are, the candidate shows as “Confirmed Pending Compliance”.  Submission documents for partner agencies no longer leave candidates stuck either.

• Compliance requirements on jobs - Removing every compliance document from a job made the section disappear, with no way to add documents back.  The section now stays in place, ready for new documents.

• Scheduled reports - The scheduled disputed timesheet report could arrive blank.  Fixed.

• Expense-only timesheets - Some expense-only timesheets weren’t being generated.  They are now.

• Tax invoice PDFs - Line breaks in invoice payment instructions could cut off half the details on the PDF.  The full text now prints.

• Additional bug fixes - Plus a batch of smaller fixes and security updates behind the scenes.  Duplicated jobs now keep their custom fields; the job wizard gives clearer messages for expired expense types, and job history dates display correctly.

That's a wrap 🔥

📬 Got feedback, or need a hand with anything?  Drop us a note via BridgeVMS Support.

Thanks for using BridgeVMS 🙌