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Streamlining Contingent Workforce Management Across the U.S. and Canada

Mary Ellen DeMarino : Dec 30, 2025

Staffing VMS

Streamlining Contingent Workforce Management Across the U.S. and Canada

A leading Managed Service Provider (MSP) specializing in contingent staffing faced unique challenges managing workforce solutions for a multinational client operating across the U.S. and Canada. With operations spanning diverse regions such as California and Quebec, the MSP had to navigate intricate labor laws, compliance requirements, and cultural nuances.

These regions, known for their complex workforce regulations, introduced layers of difficulty in areas like worker classification, wage and hour compliance, and recruitment practices. To add to the complexity, the MSP needed to recruit and manage engineering, operations, and legal teams while adhering to local labor laws and maintaining efficient workflows.

Key Pain Points for the MSP

As the MSP managed their client, several critical issues emerged:

Complex Compliance Requirements:
Both California and Quebec have unique labor laws that require close attention to classification, wage structures, and compliance reporting. The MSP struggled to track and manage these regulatory details efficiently across its client's operations.
Cross-Border Challenges:
Managing workforce needs across the U.S. and Canada meant the MSP had to navigate varying recruitment standards, employment contracts, and legal frameworks simultaneously.
High-Volume Recruitment for Specialized Roles:
The MSP needed to scale recruitment efforts to quickly hire and onboard large numbers of skilled professionals, such as engineers and legal experts, while ensuring compliance and quality.
Operational Inefficiencies:
Without a centralized system, the MSP relied on manual processes to track recruitment, compliance, and scheduling, leading to inefficiencies, delays, and higher costs.

How Bridge VMS Met the MSP's Needs:

Bridge VMS Features	How We Deliver on Client Needs
Comprehensive Compliance Management	Bridge VMS provided tools to track and enforce compliance across jurisdictions. For example, the platform managed worker classifications, automated wage compliance, and flagged potential issues related to California's AB5 regulations and Quebec's strict labor codes.
Cross-Border Recruitment Automation	The platform enabled the MSP to streamline recruitment processes by automating application reviews, background checks, and onboarding workflows. This ensured quick hiring without sacrificing compliance or quality standards.
Centralized Workforce Management	Bridge VMS centralized key workforce management functions, allowing the MSP to oversee recruitment, compliance, and scheduling across regions from a single platform. This eliminated redundancies and significantly improved operational efficiency.
Dynamic Scheduling for Specialized Teams	Using the scheduling capabilities of Bridge VMS, the MSP optimized workforce assignments, ensuring that the right personnel were available when and where they were needed. This flexibility proved critical in meeting fluctuating client demands.

Results and Impact

By implementing Bridge VMS, the MSP achieved the following outcomes:

Enhanced Compliance: The MSP reduced legal risks for their client by staying ahead of complex labor laws in California, Quebec, and other regions.
Streamlined Recruitment: With automated processes, the MSP quickly onboarded large numbers of skilled professionals, allowing their client to maintain operational momentum.
Operational Efficiency: Centralized workforce management reduced manual errors, cut operational costs, and improved overall service quality.
Improved Stakeholder Satisfaction: The MSP delivered consistent results for its client by addressing complex workforce challenges, allowing the client's engineering, operations, and legal teams to focus on strategic priorities.

With Bridge VMS, the MSP not only solved immediate challenges but also built a scalable and efficient workforce management system capable of handling future complexities across North America.

Discover how Bridge VMS simplifies compliance, recruitment, and workforce management across complex regions like California and Quebec, empowering MSPs and staffing agencies to operate more efficiently.